Effective Date: Febuary 3rd, 2026
Virginia Off-Road (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us. As a registered 501(c)(3) nonprofit organization, we handle all data in accordance with applicable laws and our mission-driven commitment to transparency, accountability, and community trust.
This Privacy Policy applies to information collected through our website, programs, events, and the Virginia Off-Road mobile application.
Information We Collect
We may collect limited personal information when you:
- Become a member of Virginia Off-Road
- Use the Virginia Off-Road mobile application
- Register for events, programs, or educational courses
- Make a donation or purchase merchandise
- Subscribe to email updates or newsletters
- Contact us directly with questions or requests
Types of Information We May Collect
The information we collect may include:
- Personal identifiers such as your name, email address, phone number, and mailing address
- Account and membership information, including membership type, expiration date, badges, and participation history
- Transaction information, including donations, purchases, and payment confirmations
- App-related information, such as profile details you choose to provide, participation in programs, and in-app communications
- Any information you voluntarily provide through forms, surveys, messages, or direct communications
We do not knowingly collect personal information from children under the age of 13.
How We Use Information
We use the information we collect to:
- Maintain accurate membership, volunteer, and donor records
- Provide access to member features in the mobile application and member portal
- Communicate with you about events, programs, trail stewardship, and organizational updates
- Process donations, memberships, and transactions and provide receipts
- Improve our programs, services, and community outreach
- Ensure the security and integrity of our systems
We only use personal information in ways that align with our nonprofit mission and community values.
Information Sharing
We value your trust. Virginia Off-Road does not sell, rent, or trade personal information to third parties.
We may share limited information only when necessary to:
- Comply with applicable laws, regulations, or legal obligations
- Process payments securely through trusted third-party payment providers
- Support essential nonprofit operations such as accounting, communications, and technology services
All third-party service providers are required to safeguard your information and use it solely to perform services on our behalf.
Mobile Application Use
Our mobile application may store and display information associated with your membership, participation, or profile. Any information shown in the app is information you have provided or information generated through your participation in Virginia Off-Road programs.
We do not use mobile application data for advertising purposes, and we do not allow third-party advertising networks within the app.
Data Security
We take reasonable administrative, technical, and physical measures to safeguard the information we collect. While no system can be guaranteed to be completely secure, we are committed to protecting your personal information from unauthorized access, disclosure, or misuse.
Your Choices and Rights
You may choose to:
- Opt out of email communications at any time by using the “unsubscribe” link in our emails
- Request updates or corrections to your personal information
- Request removal of your personal information from our records, subject to legal, regulatory, and recordkeeping requirements
Requests may be submitted by contacting us using the information below.
Compliance With 501(c)(3) Regulations
As a nonprofit organization, Virginia Off-Road operates in accordance with all applicable IRS 501(c)(3) regulations governing the collection and use of donor and member information. Transparency and accountability are core to our mission.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices, technology, or legal requirements. The “Effective Date” at the top of this page indicates the most recent revision.
Contact Us
If you have any questions about this Privacy Policy or how your information is handled, please contact us:
Virginia Off-Road
PO Box 52
Cloverdale, VA 24077
📧 joshua@vaoffroad.org
