Effective Date: May 30th, 2025
Virginia Off-Road (“we,” “our,” or “us”) respects your privacy and is committed to protecting the personal information you share with us. As a registered 501(c)(3) nonprofit organization, we handle all data in accordance with applicable laws and our mission-driven commitment to transparency, accountability, and community trust.
Information We Collect
We may collect limited personal information when you:
- Become a member of Virginia Off-Road
- Register for events, programs, or courses
- Make a donation or purchase merchandise
- Subscribe to our email updates or newsletters
- Contact us directly with questions or requests
The types of information we may collect include:
- Name and contact information (email, phone number, mailing address)
- Membership details
- Donation and transaction history
- Any information you voluntarily provide through forms or communications
How We Use Information
We use the information we collect to:
- Maintain accurate membership and donor records
- Communicate with you about events, programs, and updates
- Process donations and provide donation receipts
- Improve our services and better serve the off-road community
Information Sharing
We value your trust. Virginia Off-Road does not sell, rent, or trade personal information to third parties.
We may share limited information only when necessary to:
- Comply with applicable laws or legal obligations
- Process payments or donations securely through trusted third-party providers
- Carry out essential nonprofit operations (such as accounting or communications)
All third-party service providers we use are required to protect your information and use it only for the purpose of providing services on our behalf.
Data Security
We take reasonable administrative, technical, and physical measures to safeguard the information we collect. While no system can be completely secure, we are committed to protecting your personal information from unauthorized access, disclosure, or misuse.
Your Choices
You may choose to:
- Opt out of email communications at any time by using the “unsubscribe” link in our emails.
- Request corrections to your personal information by contacting us directly.
- Request that we remove your information from our records, subject to legal and recordkeeping requirements.
Compliance With 501(c)(3) Laws
As a nonprofit organization, we operate in accordance with all IRS 501(c)(3) regulations, including those governing the collection and use of donor and member information. Transparency and accountability are central to our mission.
DD214 and 501(c)3
As a 501(c)3, requesting a DD Form 214 is a necessary part of their intake or eligibility process for the Veteran arm of our non-profit. This verifies that a person served in the military and is eligible for the organization’s programs. 501(c)3 rules only allow us to verify the status of an applicant, we remove or delete that information once its verified and we do not copy any of the form into our organization.
Changes to This Policy
We may update this Privacy Policy from time to time to reflect changes in our practices or the law. The “Effective Date” at the top will indicate the latest version.
Contact Us
If you have any questions about this Privacy Policy or how your information is handled, please contact us:
Virginia Off-Road
6261 Nell Circle
Roanoke, VA 24019
joshua@vaoffroad.org
